# Working on behalf of another nominator > How you work with the contacts of a colleague you represent in the nominator portal, and which of their settings apply while you do. - Canonical article (Help Center): https://help.happenee.com/en/articles/105-working-on-behalf-of-another-nominator - Česká verze: https://aidocs.happenee.com/cs/prace-za-jineho-nominatora.md - Collection: Event setup and registration - Updated: 2026-11-05 --- > **Overview** > This article is for nominators who work in the nominator portal. Organizers can find how to set up nominations in [How nominations and nominators work](https://aidocs.happenee.com/en/how-nominations-and-nominators-work.md). > > The organizer can set you up to represent other nominators at an event, for example a colleague on vacation, or when one person manages the contacts of a whole sales team. In the nominator portal, you then also see their contacts and can add, import, invite, and remove contacts for them. The contacts still belong to the original nominator and count toward their limit. ## Getting started 1. Open the nominator portal with your usual link. You don't need any other access. 2. In the **Show** field, choose whose contacts you want to work with. The list switches as soon as you choose. 3. Before adding a contact, check which nominator you are adding it for. ## Details ### Switching the view The **Show** field offers: - **All nominations** — your contacts and the contacts of every nominator you represent. Each contact shows, under the name, who it belongs to. - **My nominations** — only your own contacts. - **A specific nominator** — only their contacts. The top of the list shows **Working for** and the nominator's name. Switching the view doesn't change who you are. The portal records every change to contacts under your name. ### Who a contact belongs to A contact belongs to the nominator you add it for, not to you. When you add a contact in the **All nominations** view, the panel therefore asks you to choose the nominator you are working for. An import in the same view asks you for the nominator before you upload the file. If you have a specific nominator selected, the contact or import belongs to them automatically. A contact counts toward its nominator's limit. Limits are not added together; each nominator has their own. In the view of all nominations, you find a **Nominator capacities** breakdown with the spots taken and reserved for each of them. ### Permissions follow the contact's owner What you can do with a contact depends on the settings of the nominator it belongs to, not on yours: - **Invitation e-mails** — you can send them only to contacts of nominators who are allowed to send them themselves. The organizer sends them to the other contacts. A bulk **Send invitation e-mails** skips other nominators' contacts, and the portal tells you how many it skipped. - **Groups** — you can assign them only for nominators who are allowed to assign groups. ### How long delegation lasts Only the organizer sets up delegation, and it applies to one specific event. It has no end date and lasts until the organizer removes it. It doesn't pass along a chain: if you represent a colleague who represents someone else, you can't work for that someone else. When the organizer removes your delegation, the nominator's contacts disappear from your portal the next time you reload the page or save. ## Common pitfalls ### You added a contact for the wrong nominator Contacts are not moved between nominators. As long as the contact hasn't responded, delete it and add it again for the right nominator. Otherwise, contact the organizer. ### You don't see a colleague's contacts Check the **Show** field and the list filters. If the colleague doesn't appear in the menu at all, delegation isn't set up for you at this event. Ask the organizer to set it up. ## Related articles - [Adding and importing contacts in the nominator portal](https://aidocs.happenee.com/en/adding-and-importing-contacts-in-the-nominator-portal.md) - [Inviting nominated contacts and tracking their registration](https://aidocs.happenee.com/en/inviting-nominated-contacts-and-tracking-their-registration.md) - [How the nominator limit works](https://aidocs.happenee.com/en/how-the-nominator-limit-works.md)